Plumbing is easy to ignore until something goes wrong. A slow drain, a hidden leak, or a failing water heater can escalate quickly, affecting employees, customers, and daily business activities.

Regular plumbing maintenance prevents failures, reduces emergency repairs, and extends the lifespan of facility plumbing systems. But is plumbing maintenance cost-effective? The short answer is yes. Preventative maintenance keeps pipes, fixtures, and appliances in working order so you don’t have to pay for reactive repairs.

Let’s look at the real cost of plumbing maintenance and why it might be one of the smartest investments you can make. 

What Does Plumbing Maintenance Include?

Plumbing maintenance includes routine inspection and fixing of your facility’s or home’s plumbing system. It involves drain maintenance, water heater inspections, pressure testing, and pipe assessments.

Professional plumbing maintenance services focus on identifying signs of wear, corrosion, and blockages before they turn into major issues.

Without maintenance, sediment builds up in water heaters, pipes weaken, and unnoticed leaks waste gallons of water. These issues drive up utility bills and lead to major repairs that are more expensive than a routine service visit.

A well-planned maintenance schedule also protects plumbing components, such as pipes, valves, and fixtures, from premature wear, reducing the likelihood of sudden failures.

How Much Does Plumbing Maintenance Cost?

The cost of plumbing maintenance depends on the property size, plumbing age, and the level of service required. 

For commercial buildings, the price of preventative plumbing maintenance is minimal compared to the cost of plumbing emergencies. A burst pipe in a retail store or a failed water heater in a hotel can result in thousands of dollars in damages and lost business.

A single emergency plumbing call can cost two to five times the price of routine maintenance. Investing in regular inspections and repairs prevents these expensive surprises.

Common Plumbing Issues Prevented by Regular Maintenance

Plumbing maintenance does more than keep pipes in mint condition. It prevents major problems that can disrupt business operations.

• Leaky faucets and water damage: Even a slow drip can waste hundreds of gallons of water per year and cause hidden structural damage.
• Clogged drains and sewer backups: Regular drain cleaning prevents blockages that lead to costly repairs.
• Water heater failures: Sediment buildup reduces efficiency and shortens the lifespan of water heaters. Flushing the system keeps it running without problems.
• Frozen or burst pipes: Inspections catch vulnerable pipes before they freeze and rupture in cold weather.
• Low water pressure and undetected leaks: Small leaks reduce water pressure and increase bills without being immediately noticeable.

A well-maintained plumbing system prevents these risks and keeps facilities running without disruption.

Benefits of Regular Plumbing Maintenance

Don’t underestimate the importance of regular plumbing maintenance. Follow these plumbing maintenance tips to save money and avoid the hassle of fixing a broken system:

Extend the Lifespan of Your Plumbing System

Pipes, fixtures, and appliances wear down over time. Corrosion weakens metal pipes, mineral buildup clogs water lines, and water pressure fluctuations strain connections. If these issues go unnoticed, they lead to leaks, burst pipes, or major system failures.

Routine maintenance slows this wear and tear. Inspections catch early signs of corrosion, flushing the water heater removes sediment buildup, and adjusting water pressure prevents stress on pipes.

Taking care of these small issues extends the life of your plumbing, delaying the need for expensive replacements.

Lower Water and Energy Bills

Leaky pipes and inefficient appliances waste money. A dripping faucet can waste over 3,000 gallons of water per year. A toilet with a slow leak can add hundreds of dollars to a water bill. Sediment buildup in a water heater makes it work harder, increasing energy use.

• Fixing leaks prevents water waste and keeps utility bills low. 
• Flushing the water heater improves efficiency and reduces energy costs.
• Maintaining the right water pressure prevents damage to appliances and plumbing connections.

Regular maintenance keeps plumbing systems efficient and prevents unnecessary water and energy costs.

Prevent Water Damage and Mold Growth

Leaks weaken walls, damage flooring, and create the perfect conditions for mold. Once mold spreads, removing it requires costly remediation, and water-damaged materials often need to be replaced.

Hidden leaks are especially dangerous. A slow drip behind a wall may go unnoticed for months, causing thousands of dollars in structural damage. Regular inspections find these leaks early, preventing expensive repairs.

Effective plumbing maintenance protects businesses’ entire property. A single undetected leak can lead to extensive repairs that could have been avoided with routine care.

Who Benefits Most From Plumbing Maintenance?

Plumbing maintenance prevents expensive repairs, protects property value, and ensures reliable water flow. By keeping your plumbing systems fully functional, you can save money.

Regular inspections, drain cleaning, and leak detection help avoid major breakdowns that disrupt daily operations and require extensive repairs.

Businesses and Commercial Properties

Plumbing failures drive away customers and cause expensive downtime. A clogged grease trap in a restaurant, a broken water heater in a hotel, or an overflowing restroom in an office building forces owners to halt operations until repairs are complete.

Commercial plumbing systems experience heavier use than residential ones. More sinks, toilets, and appliances put extra strain on pipes and drainage systems. Without maintenance, blockages, leaks, and pressure problems develop faster.

• Restaurants and hotels rely on clean water and functional drainage. A backed-up sewer line or broken water heater can lead to cancellations, refunds, and lost revenue.
• Office buildings need working restrooms, breakroom sinks, and reliable water pressure. Plumbing failures create major inconveniences for employees and tenants.
• Retail stores and shopping centers must keep public restrooms clean and operational. A plumbing issue can create an unpleasant shopping experience and drive customers away.

Using drain screens in sinks and floor drains prevents buildup that can cause costly clogs.

Routine maintenance sustains efficient plumbing systems and prevents plumbing emergencies that could disrupt operations.

Landlords and Property Managers 

Leased properties need consistent plumbing maintenance. Tenants do not always report minor leaks or slow drains, allowing problems to worsen. A leaking pipe in one unit can damage walls, ceilings, and floors in surrounding units, leading to costly repairs.

Regular plumbing inspections help property managers catch leaks before they cause serious damage. Drain cleaning prevents major clogs, and water heater maintenance ensures tenants always have hot water.

For multi-unit buildings, plumbing maintenance is essential. A single plumbing failure can affect dozens of residents, resulting in emergency repair costs and tenant complaints. 

Preventative maintenance reduces the number of emergency calls, keeps repair costs under control, and protects leased properties from long-term damage.

DIY Plumbing Maintenance vs. Professional Services

Facilities can handle minor maintenance tasks in-house, but professional plumbing maintenance services are necessary for long-term system reliability.

Plumbing Maintenance You Can Do Yourself

• Check for leaks: Look under sinks, around toilets, and near water heaters for signs of moisture or pooling water. Catching leaks early prevents water damage and mold growth.
• Flush the water heater: Draining the tank once a year removes sediment buildup that reduces heating efficiency and shortens the unit’s lifespan.
• Clean aerators and showerheads: Mineral deposits clog fixtures over time, reducing water pressure. Soaking them in vinegar removes buildup and restores proper flow.
• Use drain strainers: Food scraps, soap residue, and hair cause blockages. Installing drain strainers in sinks and showers prevents debris from clogging pipes.
• Monitor water pressure: High-pressure strains pipes and appliances. Using a pressure gauge makes sure pressure levels stay within a safe range. If the pressure is too high, a plumber may need to install a regulator.

These small maintenance steps reduce the risk of leaks and pipe damage.

Plumbing Problems That Require a Professional

Some plumbing issues require specialized tools and expertise. Attempting DIY repairs on these problems can make them worse, leading to higher repair expenses.

• Persistent leaks: A dripping faucet or a minor leak under the sink may be easy to fix, but hidden pipe damage can cause leaks to return. A plumber can find and repair the root cause.
• Recurring drain clogs: Chemical drain cleaners damage pipes over time and do not always remove the entire blockage. A plumber uses hydro jetting or a drain snake to clear pipes safely.
• Water heater malfunctions: If a water heater leaks, produces discolored water, or stops heating properly, it needs professional repair. Ignoring these issues can lead to complete system failure.
• Sewer line problems: Gurgling toilets, slow drains in multiple fixtures, and sewage odors often indicate a sewer blockage. Plumbers use cameras to locate the problem and clear blockages.
• Low water pressure throughout the property: A pressure drop in the entire building may signal a pipe obstruction, a leak, or a municipal supply issue. A plumber can diagnose and fix the problem.

DIY maintenance helps prevent minor plumbing problems, but professional inspections identify hidden issues before they become emergencies. 

Professional plumbers use cameras to detect leaks inside walls, inspect water heaters for early signs of failure, and clean drains with specialized equipment.

Schedule Plumbing Maintenance With Trillium

Trillium provides facility maintenance software that lets you submit work orders, track maintenance requests, and coordinate service providers in one easy-to-use platform. Instead of dealing with multiple vendors and last-minute repairs, you get a centralized solution for plumbing maintenance.

• 24/7 service management: Get round-the-clock plumbing support across 47 states.
• Proactive maintenance that prevents expensive repairs: Regular inspections, drain cleaning, and water heater servicing keep plumbing systems efficient and reliable.
• Work order software that keeps you in control: Dispatch, track, and manage service requests anytime, from anywhere.

Keep your facility safe, efficient, and compliant with expert plumbing maintenance. Contact Trillium today to schedule a service plan that works for you.

FAQs About Is Plumbing Maintenance Cost-Effective

Are plumbing service plans worth it?

Yes, plumbing service plans help prevent expensive repairs by covering routine inspections, drain cleaning, and water heater servicing. They reduce the risk of major plumbing failures and save money compared to paying for emergency repairs.

How often do you need plumbing maintenance?

Most plumbing systems need professional maintenance once a year. Older properties, commercial buildings, and high-usage systems may require more frequent inspections and servicing.

How much does pipe maintenance cost?

It depends on the type of service you need. A basic plumbing inspection can cost between $150 and $500. If your pipes need cleaning or minor repairs, that adds to the total, but regular maintenance helps you avoid expensive emergency repairs later.

What is the best way to pay for plumbing repairs?

A preventative maintenance plan spreads costs over time and prevents surprise expenses. Setting aside a repair budget also helps facilities handle unexpected issues.

Preventive maintenance keeps facilities running without unexpected breakdowns. Waiting for equipment to fail leads to unnecessary downtime, expensive repairs, and operational disruptions. A proactive maintenance plan helps prevent failures, extend asset life, and control costs.

If you’re new to facility maintenance, planning preventive maintenance tasks might seem complicated. Where do you start? How often should you schedule maintenance? What systems need regular inspections?

With a structured approach, you can schedule routine inspections, reduce unexpected repairs, and keep essential systems like HVAC, plumbing, and electrical working efficiently. This guide explains everything you need to know to set up a facilities preventive maintenance program that keeps your facility reliable and cost-effective.

What Is Facilities Preventive Maintenance and Why Is It Important?

Facilities preventive maintenance keeps equipment and building systems working before they break down. Instead of waiting for an HVAC unit to fail or a pipe to burst, maintenance teams follow a schedule to inspect, clean, and repair assets before they cause problems.

This same maintenance strategy cuts down on unexpected repairs, keeps operations running, and saves money in the long run.

Preventive maintenance isn’t the same as reactive maintenance, where you fix something only after it breaks. It’s also not as high-tech as predictive maintenance, which uses data and sensors to detect problems early. Preventive maintenance sits in the middle. It’s planned, consistent, and doesn’t require advanced technology to be effective.

With a solid plan, you can keep HVAC systems running efficiently, avoid plumbing disasters, and prevent electrical issues before they become safety hazards. 

Whether you manage one building or multiple locations, preventive maintenance helps you avoid last-minute emergencies and keep everything working the way it should.

The Biggest Benefits of Preventive Maintenance for Facilities

Preventive maintenance drastically reduces unexpected failures, extends equipment life, and helps control maintenance costs by keeping facilities running without unnecessary disruptions. Instead of reacting to problems, you can stay ahead of them with routine upkeep.

Boost Equipment Efficiency and Reduce Energy Costs

Equipment that isn’t maintained wastes energy. A dirty air filter forces an HVAC system to work harder, driving up energy costs. Loose electrical connections reduce efficiency, adding to unnecessary waste. Small inefficiencies add up quickly, leading to higher utility bills and unexpected breakdowns.

When equipment fails, production grinds to a halt, delaying deadlines and frustrating customers. Employees sit idle, waiting for repairs, while technical staff scrambles to fix the issue—sometimes requiring overtime or outsourced professionals if internal resources are unavailable. Emergency parts must be shipped at premium costs, further increasing expenses.

Preventive maintenance minimizes these risks by keeping systems in top shape, reducing wasted energy, avoiding costly downtime, and ensuring smooth, cost-effective operations over time.

Prevent Equipment Failures Before They Happen

Breakdowns don’t happen out of nowhere. Worn-out parts, clogged filters, and loose connections build up over time. Ignoring these small issues leads to major failures that disrupt operations.

Routine inspections and minor repairs keep HVAC systems, plumbing, and electrical equipment running longer and more reliably.

Reduce Repair and Replacement Expenses

Emergency repairs are expensive because they’re unplanned. A broken system often requires urgent service, which comes at a higher cost. Replacing equipment too soon is just as costly. Preventive asset maintenance reduces the need for major repairs and early replacements.

Minimize Downtime and Keep Operations Running

When equipment fails, operations slow down or stop completely. Regular maintenance helps prevent these costly disruptions and ensures critical systems function when needed. Without proper upkeep:

• A broken HVAC system can make a building unusable.
• Plumbing issues can put restrooms out of service.
• Essential equipment may fail at the worst possible time, delaying work and frustrating employees.

Improve Safety and Stay Compliant

Lack of maintenance creates safety hazards and compliance risks. Routine inspections and repairs help facilities avoid dangerous conditions. Consider the risks of skipping maintenance:

• Faulty wiring increases the chance of electrical fires.
• Blocked ventilation reduces air quality, creating health concerns.
• Leaky pipes cause water damage and promote mold growth.
• Small issues left unchecked can turn into costly repairs or code violations.

Proactive maintenance keeps buildings safe, prevents regulatory penalties, and reduces the chance of unexpected failures.

How to Create an Effective Preventive Maintenance Program

Structured preventive maintenance strategies prevent breakdowns, extend equipment life, and keep facilities running efficiently. The key is knowing what to maintain, when to schedule service, and how to stay organized.

Whether you manage one building or multiple locations, these steps will help you create a preventive maintenance strategy that works.

Step 1: Identify Critical Assets

List all essential equipment and systems in the facility. HVAC units, plumbing, electrical panels, elevators, fire alarms, and refrigeration systems all need routine maintenance.

If a failure would disrupt operations, create a safety hazard, or require expensive repairs, add it to the maintenance schedule. Critical equipment like HVAC systems and electrical infrastructure require extra attention, as failures in these systems impact the entire facility.

A full facility audit can help catch overlooked areas. If time or resources are limited, Trillium Facility Solutions provides access to a nationwide network of service providers who can handle every aspect of facility maintenance, ensuring no critical assets go unchecked.

Schedule a demo now to see how the platform works.

Step 2: Create a Preventive Maintenance Schedule

Determine how often each system needs service. Some equipment needs weekly attention, while others only require maintenance a few times a year. Following manufacturer guidelines and reviewing past service records will help establish the right intervals.

• Monthly: Replace HVAC filters, check the plumbing for leaks, and test emergency lighting.
• Quarterly: Inspect electrical systems, clean HVAC coils, and service elevators.
• Annually: Perform deep system inspections, clean major components, and check fire safety systems.

Facility management software, such as Trillium’s work order platform, tracks service history to prevent missed maintenance tasks.

Step 3: Standardize Maintenance Tasks

Every maintenance task should include clear, step-by-step instructions. Instead of saying, “Inspect HVAC,” be specific. A detailed preventive maintenance checklist ensures that maintenance teams know exactly what to do.

Standardizing tasks reduces errors and keeps everything in peak condition. Air handling unit maintenance, for example, should include cleaning filters, inspecting ductwork, and ensuring optimal airflow.

Step 4: Assign Responsibilities and Train Staff

Assign specific maintenance tasks to team members, facility managers, or service providers. Without clear accountability, important maintenance can be overlooked. Provide training so staff knows how to complete tasks correctly and spot potential issues early.

For facilities without a dedicated team, outsourcing simplifies maintenance. Maintenance technicians with specialized training can handle routine service, inspections, and repairs, ensuring facilities remain operational.

Step 5: Use Technology to Stay Organized

Manually tracking maintenance schedules wastes time. Maintenance management software stores service records, schedules maintenance, and submits work orders in one place. A digital system keeps everything organized and prevents missed maintenance tasks. Implementing recurring maintenance schedules reduces the risk of unexpected failures.

Looking for an easier way to manage preventive maintenance? Contact Trillium to get started.

Common Preventive Maintenance Tasks Every Facility Needs

Preventive maintenance keeps facilities running by preventing small issues from turning into major repairs. Every building relies on HVAC systems, plumbing, electrical components, and fire safety equipment to function properly. Regular maintenance keeps these systems working, reduces repair costs, and prevents downtime.

Here’s what every facility should focus on when performing preventive maintenance tasks.

HVAC System Maintenance

HVAC systems run year-round, making them one of the most important systems to maintain. Dust buildup, refrigerant leaks, and clogged filters force units to work harder, driving up energy costs and increasing the risk of failure.

Follow these instructions to maintain HVAC systems:

• Replace air filters monthly to keep airflow clean and efficient
• Clean evaporator and condenser coils every three months to prevent overworking the system
• Check refrigerant levels to avoid cooling issues
• Calibrate thermostats for proper temperature control
• Schedule professional inspections twice a year to catch hidden problems

Skipping HVAC maintenance leads to higher utility bills, unexpected failures, and expensive emergency repairs. Keeping up with routine maintenance keeps systems running efficiently.

Plumbing System Inspections

Leaks, clogged drains, and pressure issues can quickly turn into expensive water damage if left unchecked. Regular plumbing maintenance ensures everything flows as it should.

Here are ways to keep plumbing systems in good shape:

• Inspect pipes monthly for leaks, corrosion, and mineral buildup.
• Test water pressure regularly.
• Flush water heaters every six months.
• Check toilets and sinks for slow drainage.
• Insulate exposed pipes before winter.

Taking care of plumbing systems prevents water waste, reduces repair costs, and extends the life of essential infrastructure.

Electrical System Checks

Electrical problems don’t just disrupt operations. They create serious fire hazards. Loose wiring, faulty circuits, and power surges increase the risk of equipment damage and outages. Regular inspections help prevent electrical failures.

Follow these steps to keep electrical systems safe and reliable:

• Inspect wiring for fraying, loose connections, and overheating.
• Test emergency lighting and backup power systems monthly.
• Check circuit breakers and electrical panels for signs of wear.
• Remove dust and debris from electrical equipment.
• Schedule an annual electrical safety inspection.

Regular electrical maintenance reduces fire hazards, prevents power outages, and extends the lifespan of critical systems.

Build Exterior and Roofing Maintenance

A facility’s exterior protects everything inside. Roof leaks, foundation cracks, and drainage issues lead to costly repairs and structural damage. Routine inspections keep the building in good condition and prevent weather-related wear and tear.

Here are some key tasks for maintaining the building exterior:

• Inspect the roof every season for leaks, missing shingles, or pooling water
• Clean gutters and downspouts quarterly
• Check the foundation for cracks or moisture damage
• Replace caulking and weather stripping around windows and doors
• Power wash exterior surfaces once a year

Staying on top of exterior maintenance protects the facility from weather damage and keeps the structure in good shape.

Fire Safety and Emergency System Checks

Fire prevention systems must work at all times. If an emergency happens, faulty alarms or sprinklers put people at risk. Routine inspections verify that everything operates as required.

Carry out these best practices for fire safety maintenance:

• Test fire alarms and smoke detectors every month.
• Inspect fire extinguishers for expiration dates and proper pressure levels.
• Check sprinkler systems for leaks, blockages, or corrosion.
• Keep emergency exits clear and accessible.
• Schedule a full fire safety inspection annually.

Fire safety maintenance protects lives and prevents catastrophic damage.

Parking Lot and Sidewalk Upkeep

A neglected parking lot creates safety hazards and reduces curb appeal. Cracks, potholes, and poor lighting make facilities less welcoming and increase liability risks.

Follow these tips to maintain parking lots and sidewalks:

• Fill potholes and repair cracks as soon as they appear
• Repaint parking lines and pedestrian walkways
• Inspect outdoor lighting monthly
• Remove debris, snow, and ice immediately
• Clean storm drains to prevent flooding

Keeping parking lots in good condition improves safety, reduces liability risks, and enhances the facility’s overall appearance.

Keep Preventive Maintenance Simple and Effective With Trillium

Managing maintenance doesn’t have to be complicated or expensive. Traditional facilities management comes with large markups and fees. Trillium offers a flexible solution with no extra costs.

Instead of paying for full-time on-site staff, facilities can order services only when needed. There are no long-term contracts, no minimum order requirements, and no commitments. Get reliable service when it’s needed.

Preventive maintenance saves money, extends equipment life, and prevents last-minute emergencies. Trillium provides 24/7 access to a nationwide network of service providers, ensuring facilities stay operational without unnecessary costs.

The solution is free, with no fees or markups. Set up a free demo or contact us to schedule preventive maintenance services today.

FAQs About Facilities Preventive Maintenance

What are the 4 types of preventive maintenance?

The four types of preventive maintenance are time-based, metric-based, predictive, and condition-based. Time-based tasks follow set schedules, while metric-based tasks depend on usage metrics like machine hours. Predictive maintenance uses technology to forecast needs, and condition-based maintenance monitors equipment in real time to decide when servicing is required.

What are the 7 basic preventive maintenance elements?

The seven elements of preventive maintenance are inspection, detection, correction, prevention, lubrication, calibration, and documentation. Inspection checks for wear or damage, while detection identifies early warning signs. Correction fixes minor issues before they escalate, and prevention strengthens equipment to avoid future failures.

Lubrication keeps moving parts running smoothly, and calibration maintains accuracy and efficiency. Documentation tracks all maintenance activities for compliance and future planning.

What is a PM in facilities?

PM, or preventive maintenance, refers to scheduled inspections, servicing, and repairs that keep facility equipment and systems operational. It includes routine maintenance on HVAC, plumbing, electrical, and safety systems to prevent unexpected failures.

What is included in a PM service?

A preventive maintenance service typically covers HVAC maintenance, such as filter replacements, coil cleaning, and system inspections. Plumbing checks include leak detection, pipe inspections, and water heater servicing. Electrical system maintenance involves inspecting wiring, circuit breakers, and backup power sources.

Fire safety inspections test alarms, sprinklers, and emergency lighting. Structural maintenance covers roof inspections, exterior repairs, and parking lot upkeep. 

What’s the cost of neglecting your commercial property? It’s not just putting fresh paint on walls or fixing busted water pipes. These seemingly small things can pile up and lead to expensive and time-consuming repairs or downtime.

For your investments to maintain their value, they must be taken care of. This is where commercial property maintenance services can be effective and beneficial. 

What are these services? In this article, we’ll discuss best practices for property maintenance services.  

What Are Commercial Property Maintenance Services?

Commercial property maintenance services are all the tasks that keep buildings or spaces used for businesses in tip-top shape.

A skilled contractor or service provider will handle upkeep and repairs, saving busy owners and managers time and resources.

This is especially true for commercial properties that attract heavy foot traffic, such as shopping malls or restaurants, where degradation can happen fast and often.

Benefits of Using Commercial Building Maintenance Services

Commercial building maintenance services provide more than just basic repairs. They help property owners save money and earn more in the long run.

Check out how these services can help you:

Saves Money by Addressing Issues Early

Proactive commercial property maintenance helps businesses avoid costly system failures and operational downtime. This approach also extends the life of essential systems like heating, ventilation, air conditioning (HVAC), plumbing, and electrical.

Prolongs Property Lifespan and Enhances Value

Regular servicing of HVAC and electrical systems keeps them running efficiently and reduces the need for replacements. Properties with consistent maintenance often have higher resale or rental values.

A well-maintained property also improves the owner’s reputation and attracts quality tenants.

Ensures Tenant and Employee Satisfaction

Satisfied tenants are more likely to renew their leases through exceptional customer service, keeping your property occupied.

Employees are more productive when they work in a comfortable and well-maintained space.

9 Types of Commercial Property Maintenance Services

Maintaining your commercial space can ensure that it remains functional, safe, and aesthetically appealing. Here’s a look at some of the most needed commercial and general maintenance services.

1. Plumbing and Septic Maintenance

More than just leaks or a clogged toilet, an aging pipe can cause water disruptions that hinder operations. Above your basic plumbing systems, it is equally important to routinely have your septic systems in check to prevent foul odors and hazardous waste from leaking. 

Hiring a professional plumber to spot potential problems and quickly provide repairs is the best solution.

2. Electrical Maintenance

Electrical systems are complex and DIY could be potentially dangerous to untrained individuals approaching them. Routine inspections by professionals will involve looking into the electric meters for defects, rust, and water damage that could affect the main panel.

Circuit breakers are tested to ensure they aren’t overloaded and can handle currents safely. Wiring is thoroughly examined for fraying, exposure to damp areas, and other safety risks.

3. HVAC Maintenance

HVAC systems keep occupants comfortable year-round. Regular servicing includes cleaning filters, checking for leaks, and ensuring the system operates efficiently.

Seasonal checks prepare the HVAC system for weather changes, keeping performance reliable. These steps not only extend the system’s lifespan but also save energy.

4. Landscaping and Lawn Care

The exterior appearance of a property is the first thing people notice. Seasonal landscaping services include regular mowing and adding fertilizer, such as nitrogen, to keep outdoor spaces looking healthy and inviting.

Shrubs and trees need trimming, while seasonal flowers add vibrant appeal. These efforts enhance the property’s aesthetics and attract more visitors.

5. Parking Lot and Sidewalk Maintenance

Parking lot maintenance involves fixing cracks or adding asphalt to smooth the area.

Contractors can also keep the area clean and appealing using pressure washers to remove oil stains and debris built up over the years.

6. Cleaning Services

Sanitized surfaces lower the risk of cross-contamination in food preparation areas. Tasks like cleaning vents, mopping floors, and cleaning equipment keep the space safe and compliant with health standards.

These tasks are often one of the most overlooked in property maintenance, in part due to hectic schedules.

7. Window Cleaning

Clean windows improve a property’s look and natural lighting. Washing inside and out removes dirt, grime, and streaks for a polished appearance.

High-rise buildings require specialized cleaning methods to ensure safety and thorough results. Scheduled maintenance keeps windows bright and inviting all year long.

8. Snow and Ice Management

Winter weather often creates dangerous conditions for tenants and visitors. Clearing snow from parking lots, walkways, and entrances reduces slip-and-fall risks.

An experienced service provider often uses de-icing solutions to help prevent slippery surfaces and keep paths safe.

9. Pest Control

Pests aren’t just a nuisance; they can create serious safety hazards. Rodents, for instance, chew through electrical wiring, increasing the risk of fires.

Termites eat through wood, compromising the structural integrity of buildings with sections made out of wood, such as ceilings.

On top of that, pests are known to spread diseases and cause health hazards. Preventive measures, such as sealing entry points and using pesticides, can keep them in check.

Commercial Property Maintenance Made Easy With Trillium

Trillium is, without a doubt, the trusted leader among commercial maintenance companies, offering free onboarding and easy-to-use facility maintenance software with no hidden fees or long-term commitments.

Managing your commercial property has never been simpler.

Here’s how it works:

• Submit a work order anytime, 24/7: Need routine maintenance or an urgent repair? We’re always just a click away.
• Access top-tier professionals: Our network of pre-vetted local experts ensures quick and reliable service every time.
• Enjoy peace of mind: We follow up on every job to make sure it’s done right. Focus on running your business while we handle the rest.

Unlike traditional facilities management, which often involves large markups, unnecessary on-site personnel, and rigid contracts, Trillium offers a flexible approach. You can order services only when needed, saving you time and money while ensuring your property stays in top shape.

From parking lot maintenance to HVAC servicing and emergency repairs, Trillium takes the hassle out of commercial property maintenance with just one click. 

Contact us or call (844) 344-3433 today.

FAQs About Commercial Property Maintenance Services

What is commercial property maintenance?

It involves the upkeep, repair, and care of commercial buildings to ensure they remain safe, functional, and visually appealing. Tasks include cleaning, HVAC servicing, plumbing repairs, and safety compliance.

What kind of maintenance does a commercial building require?

A commercial building requires regular inspections, HVAC and plumbing upkeep, electrical maintenance, cleaning, landscaping, parking lot upkeep, and safety system checks to ensure smooth operation and tenant satisfaction.

What’s the difference between property maintenance and property management?

Property maintenance focuses on the physical upkeep and repair of the building, while management, through property managers, handles broader tasks like leasing, tenant relations, and financial management.

What do building maintenance services include?

They include routine inspections, HVAC and plumbing servicing, electrical repairs, cleaning, safety checks, landscaping, and emergency repair services to keep the property in excellent condition.

When was the last time your air conditioning system had a proper check-up? Neglecting preventive maintenance isn’t just risky; it can lead to sky-high energy bills, poor air quality, and unbudgeted, costly repair and replacement expenses.

There is some good news, though: A well-maintained HVAC system can help you save while also maintaining comfort and reliability through tough weather.

In this guide, you’ll get to learn all about commercial HVAC preventative maintenance tips that will save you time and money.

Why Prevention Is Key for a Healthy HVAC System

Preventative maintenance keeps your commercial HVAC system efficient, saving money and avoiding disruptions. HVAC systems use about 32% of energy in commercial buildings, with space heating being a big contributor, according to the U.S. Department of Energy.

Without regular maintenance, HVAC equipment becomes less efficient, which leads to increased utility bills and excess strain. Businesses that focus on proper maintenance see fewer breakdowns and reduced repair costs.

During peak demand seasons, well-maintained systems minimize downtime and keep operations running smoothly.

Consequences of Neglecting Preventative Maintenance

Some of the most common consequences of neglecting preventative maintenance include: 

• Higher energy bills
• Poor indoor air quality
• Wear and tear that shorten the system’s lifespan
• Dust and mold buildup that can lead to health issues like allergies or fatigue
• Surprise downtime due to large repair needs—and even asset replacement

Luckily, there’s a way to create a preventive maintenance plan. Let’s see how.

How to Create a Preventive Maintenance Plan for HVAC Systems

Creating a maintenance plan tailored to your HVAC system ensures optimal performance and longevity. The next sections will guide you through key tasks and strategies for scheduling and seasonal upkeep.

Inspect and Clean Air Filters

Dirty filters block airflow and make the system work harder, increasing energy usage. Experts generally recommend that filters be checked regularly and replaced every 1-3 months.

Clean filters not only improve energy efficiency but also enhance indoor air quality, which is important in commercial spaces.

Inspect and Clean Condenser and Evaporator Coils

Condenser and evaporator coils are essential for heat exchange in HVAC systems. Dust and debris on these coils reduce the system’s ability to cool or heat effectively, which then increases energy use.

Cleaning the coils annually, or more often in dusty environments, helps maintain efficiency and prevents unnecessary strain.

Check and Adjust Thermostat Settings

Regularly checking thermostat settings ensures the system runs according to the building’s occupancy schedule. 

Using programmable thermostats helps optimize energy use during off-peak hours or when spaces are empty.

Inspect and Clean Drainage Systems

Clogged drain lines and pans cause water damage and reduce system efficiency. Clearing drainage systems of debris avoids costly repairs and prevents mold growth that harms indoor air quality.

Regular inspections keep these components clear and ensure they function properly.

Inspect Refrigerant Levels

Low refrigerant levels reduce cooling capacity and can damage the compressor. Verifying and maintaining proper refrigerant levels ensures the system can perform optimally.

Leaks should be identified and repaired promptly to keep the system running smoothly and prevent the costly loss of refrigerant.

Lubricate Moving Parts and Inspect Belts and Bearings

Friction in motors and fans due to a lack of lubrication can increase energy use and lead to premature wear and tear. Proper lubrication of these components ensures the machine operates smoothly.

Inspect and replace worn-out belts, bearings, and seals to prevent unnecessary strain on the HVAC system.

Tighten Electrical Connections

Loose electrical connections are a common cause of HVAC inefficiencies and potential safety hazards. 

Make sure to regularly inspect and look for loose connections to help prevent equipment failures and other safety hazards.

Calibrate System Controls

System controls, including safety cutoffs and sensors, need regular calibration to maintain accurate operation. Misaligned controls can result in inefficient energy use or system malfunctions.

Verifying these components during routine maintenance ensures the HVAC system responds correctly to changing conditions.

Establishing a Routine

Consistency keeps your HVAC system reliable. A clear maintenance schedule ensures tasks are completed on time.

Set schedules monthly, quarterly, or annually based on system demands and environmental factors. Train staff on basic HVAC procedures to spot potential issues early.

Frequent evaluations help adjust the plan as system performance or usage changes. This proactive approach prevents delays and keeps your system running smoothly.

Seasonal Considerations

Preparing for seasonal changes can help prevent unnecessary strain on your HVAC system.

Spring maintenance should include cleaning condenser coils, checking refrigerant levels, and inspecting filters to ensure the cooling system is ready for warmer months.

Fall maintenance should focus on heating components like furnaces, lubricating moving parts, and testing ignition systems.

These steps help your system transition between seasons, maintain efficiency, and catch small repairs before they become big problems.

Get HVAC & Refrigeration Work Done With Trillium

Trillium is a nationwide leader in HVAC and refrigeration services, built to save you time, money, and hassle.

With no software fees, no long-term contracts, and no minimum order requirements, managing your HVAC system maintenance has never been more flexible or affordable.

Here’s how it works:

• Submit a work order anytime, 24/7: From routine HVAC maintenance to urgent repairs, Trillium handles it all.
• Immediate dispatch of local experts: Our pre-screened network ensures prompt and reliable service.
• Guaranteed satisfaction: We follow up to ensure every job is done properly, eliminating the need for your supervision or extra oversight.

Unlike the other service providers, Trillium offers a transparent, cost-effective solution without hidden fees or unnecessary markups. Order services only when needed, and keep your operations running smoothly.

Take back your day and leave the maintenance to us. Contact Trillium or call (844) 344-3433 to get started.

FAQs About Commercial HVAC Preventative Maintenance

How do you maintain a commercial HVAC system?

Maintaining a commercial HVAC system involves tasks like inspecting and cleaning filters and coils, lubricating moving parts, checking refrigerant levels, and ensuring electrical connections are secure. These steps ensure the system runs efficiently and reliably.

What does HVAC preventative maintenance include?

HVAC system preventive maintenance includes routine inspections, air filter replacements, coil cleaning, lubrication of motors, refrigerant level checks, and testing controls and safety cutoffs. These measures help prevent breakdowns and improve system performance.

What are the 4 types of maintenance HVAC?

The main types of HVAC maintenance are preventative maintenance, which involves routine care to prevent issues; corrective maintenance, addressing specific repairs; predictive maintenance, which uses technology to foresee failures; and emergency maintenance, which resolves unexpected breakdowns promptly.

How much does HVAC preventive maintenance cost?

The cost of preventive maintenance varies depending on the system’s size and complexity. Smaller systems typically cost between $150 and $500 per visit, while larger commercial systems may incur higher costs depending on the scope of service needed.

For any commercial property or facility manager, keeping the property well-maintained and functional is a crucial responsibility. Aside from ensuring the safety and comfort of employees and clients, efficient maintenance reflects the facility’s overall reliability and enhances its performance. That being said, keeping up with regular repairs and maintenance tasks can be challenging, especially without an expert’s help. This is where professional handyman services come in – they can streamline maintenance tasks and help boost your facility’s overall performance. In this blog post, we’ll dive deeper into how professional handyman services can benefit any facility management team.

Reduced Downtime and Disruptions from a Professional Handyman 

One of the most significant advantages of seeking professional handyman services is the reduction in downtime and disruptions caused by maintenance activities. With their robust experience, knowledge, and skillset, professional handymen can perform maintenance tasks efficiently and without causing any disruptions to other facility operations. By delegating the maintenance tasks to skilled professionals, you’ll ensure your business runs smoothly without any hitches. Furthermore, a professional handyman can tackle any maintenance demands, regardless of the scope of work. Whether big or small, our partners can handle it all.

Efficiency and Time-Saving with Handyman Services

Another notable benefit of professional handyman services is the efficiency and time-saving aspect. With the professional handyman on your team, you can offload the duties that would have taken up too much time and manage tasks with more time-effective methods. As a result, you’ll have more time to focus on other core business activities while keeping your property in good condition. Instead of spending hours trying to fix a problem and potentially making it worse, hand it over to the professionals who have the knowledge, skills, and experience to get to the crux of the issue immediately.

Compliance with Regulations

Maintaining compliance with building codes and regulations is a crucial aspect of property and facility management. Hiring professional handyman services can ensure that your commercial property complies with all regulations. These regulations change frequently, depending on factors such as location and industry, making it difficult for non-professionals to keep up. However, using professional handyman services ensures that every aspect of your facility adheres to and complies with state regulations.

Cost-Effective Maintenance

As a commercial property manager, keeping overhead costs low is always crucial. However, cutting costs by keeping tasks in-house can be counterintuitive and costly. Professional handyman services are a cost-effective solution that ensures that your buildings’ maintenance problems are resolved cost-effectively. Instead of employing and investing in an in-house team, you can hire a team of professionals who are supplied with the necessary tools and equipment and can get the job done efficiently.

Running a commercial property or facility requires efficient property maintenance and high-level expertise. While it can be easy for facility management teams to tackle day-to-day maintenance tasks by themselves, mistakes in maintenance that can lead to high costs and downtimes are more common. Professional handyman services can be your guide to proper maintenance approaches to minimize the risk of costly mistakes and reduce downtime and disruptions in your organization’s daily procedures. By hiring an experienced and reliable team such as Trillium for your maintenance needs, you’ll free up more time for your core business activities while ensuring your facility runs efficiently and safely. 

When time is paramount, the Trillium mobile app is your ultimate solution. Seamlessly oversee your various locations from anywhere, at any time, all from the ease and efficiency of your mobile device. It’s akin to having an on-call facility manager at your fingertips, ensuring you remain in control even when circumstances deviate from the norm during your absence from the office. Discover the Trillium mobile app, available on both IOS and Android platforms, and empower yourself to efficiently manage your facility while on the move.